CONSTITUTION AND BY-LAWS
THE GRAVES COUNTY HIGH SCHOOL
Submitted by By-Laws Committee:
Bob Baker – Chairman
Jeff Williams – Band Director
Section 1. The name of this organization shall be the Graves County High School
Section 1. To arouse and maintain an enthusiastic interest in the various phases of the
Graves County Band Program.
Section 2. To lend all possible support, both moral and financial, to the Band
Programs of the Graves County School System.
Section 3. To recognize that the band director, GCHS school system, and the School
Board are in charge of the Band Program and to cooperate with those in
charge to the end that this program shall maintain the highest degree of
Section 4. To build and maintain an organization of supporters which will help
promote the general activities of the band.
Section 5. To keep ourselves free from the responsibilities of policy making, since
this is a function that belongs solely to the Board of Education, Graves County High School and the GCHS Band Director.
Section 1. The regular membership of this organization shall include all parents and
legal guardians of band members interested in the progress of the Graves
County Band Program. This section is also to include the Band Directors
and hired Paraprofessional.
Section 2. Auxiliary memberships are available for an annual ten dollar($10) fee. These members must be approved by a quorum at a regular meeting, cannot hold office and their votes are limited to twenty percent of the regular membership present.
Section 3. Non-voting auxiliary memberships are available for no annual fee.
Section 4. A band fee per student, with provisions being made for multiple children in a single family will be collected from all band parents at the beginning of band camp or school year. This fee will be determined annually by the Executive Board.
Section 1. The elected officers of this organization shall be: President, President-elect, Treasurer, Treasurer-elect, Secretary, and Secretary-elect.
Article II – DUTIES OF THE OFFICERS
Section 1. The President shall preside at all meetings of the organization,
shall serve as ex-officio member of all committees, with the
exception of serving on the Nominating Committee. The President and Band Director shall appoint all standing Committee Chairmen, create other special committees as deemed necessary, and assign their duties. The President, in conjunction with the Band Director, shall call special meetings as needed.
Section 2. The President-Elect shall assume all the duties of the President in
the President’s absence, and shall serve as the Parliamentarian of
the organization. The President-Elect would also be responsible
for minutes and Treasurer Report in the absence of said officials.
Further, the President-Elect will immediately succeed the current
President in that office at the conclusion of the President’s term. A
new President-Elect for the coming year will be nominated and
elected by the regular membership at the April Meeting near the
end of the current President’s term.
Section 3. The Secretary shall keep the records, rolls, and the minutes of all
meetings, distribute copies of the minutes and meeting agendas to the
Boosters and conduct the correspondence of the organization.
Section 4. The Secretary-Elect shall assume all the duties of the Secretary in
the Secretary’s absence. Further, the Secretary-Elect will
immediately succeed the current Secretary in that office at the
conclusion of the current Secretary’s term. A new Secretary-Elect
for the coming year will be nominated and elected by the regular
membership at the April Meeting near the end of the current
Section 5. The Treasurer shall keep an accurate record of all receipts and
disbursements, showing each activity separately, as well as a complete record of all funds, and shall give a copy to each Booster present at each regular meeting. These shall become a part of the permanent record of the organization.
Section 6. The Treasurer-Elect shall assume all the duties of the Treasurer in
the Treasurer’s absence. Further, the Treasurer-Elect will immediately succeed the current Treasurer in that office at the conclusion of the current Treasurer’s term. New Treasurer-Elect for the coming year will be nominated and elected by the regular membership at the April Meeting near the end of the current Treasurer’s term.
Section 7. The Band Director and above named officers shall be empowered to act in emergency situations within the By-Laws.